PICS 20.00 is now available and includes changes to allow entry, export and reporting of 2020 ILR data. See our online help page for more information on PICS 20.00. We have also published a series of webinars and online courses you may find helpful when using PICS at the change of contract year.

Note: Once the update has been installed, when you next log in to PICS the 20.00 data upgrade and migration will start, and this could take anything up to 30 minutes. Do not attempt to stop the upgrade process or you could corrupt your data.

If you have any web apps installed, such as eAssessor, eApply, eTutor, eRecruit, then you’ll need to stop these before you run the update to PICS. If these applications are active it will prevent the PICS upgrade from running. For further assistance please contact Pellcomp support.

New Year Changes

  • PICS Main: 2019 ILR data has been rolled forward to 2020 as per the ESFA migration rules.
  • PICS Main: ILR Data Capture for 2020/21
  • PICS Main: Support for T-Level programmes has been added
  • Imports and Exports: The ILR exporter can now produce XML ILR files conforming to the 2020 ESFA ILR specification.
  • Imports and Exports: The 2020 ILR Exporter now integrates with the 2020 FIS.
  • Imports and Exports: The XML ILR Importer “New Learners” mode has been updated for 2020.
  • Imports and Exports: The XML ILR Importer’s “Update existing and import new” mode has been updated for 2020.
  • Imports and Exports: PelControl has been updated to allow imports of 2020 ILR Export files.
  • PICSWeb has been updated to allow data capture, validation and export of 2020 ILR data, and data capture for 2019 historic data fields (hosting only).
  • Claims and Profiles: The FM25 Calculation rate bands have been updated for 2020.
  • Claims and Profiles: The Level 3 Maths and English Uplift has been implemented in the FM25 Funding Calculator.

New Features

  • PICS Main: Fields have been added to allow recording of time and funding “spent” on Apprenticeship programmes.
  • Customers on the SaaS pricing model now have the option to select Full and Light users in Password Maintenance once a new licence number is issued.


  • eAdmin, eApply, eRecruit, eTutor, Course Manager: These applications are no longer supported on our hosting platform. PICSWeb is now available for users of these applications with all the related features available. Our online courses are available to show you how.
  • Imports and Exports: The XML ILR Importer now assigned an employer to apprenticeship PMR and TNP payments
  • Imports and Exports: XML ILR Imports in PICS now only allow files to be imported from 2015 and later.
  • PICS Main: LARS v7 : 23rd July and ORGANISATIONS v3.0.0 : 23rd July is now available in PICS.

Data Patches
These are changes to the PICS Database structure to support future features. When they are available they will be announced as New Features or Improvements in the relevant Release Notes.

  • PICS Main: Database Upgraded to 20.00 format
  • PICS Main: Many year-specific fields from 2014 and before have been removed. See our blog post for more detail.

Bug Fixes

  • eFileStore: The eFileStore installation process would show an error when installed for the first time, or to an empty folder. Now fixed.