PICS 15.30 is now available and includes changes to allow entry, export and reporting of 2019 ILR data. See our online help page for more information on PICS 15.30.

We have also published instructions for upgrading to 15.30. Note: Once the update has been installed, when you next log in to PICS the 15.30 data upgrade and migration will start, and this could take anything up to 30 minutes. Do not attempt to stop the upgrade process or you could corrupt your data.

If you have any web apps installed, such as eAssessor, eApply, eTutor, eRecruit, then you’ll need to stop these before you run the update to PICS. If these applications are active it will prevent the PICS upgrade from running. For further assistance please contact Pellcomp support.

New Year Changes

  • PICS Main: 2018 ILR data has been rolled forward for annual and historic fields. See our document for more details.
  • PICS Main: ESF Aims are migrated as per the ESFA ILR migration specification.
  • PICS Main: Data capture of 2019/20 Annual and 2018/19 Historic fields has been added to the ILR for Learner, Programme/Component Aims, HE, and Destination & Progression.
  • PICS Main: New LDM Codes for 2019 have been added
  • Imports and Exports: The ILR exporter can now export ILR files which conform to the 2019 ESFA XML ILR specification.
  • Imports and Exports: The FIS integration for 2019 ILR files has been disabled. This feature will be reinstated when the 2019 FIS is released by the ESFA.
  • Imports and Exports: PelControl has been updated to recognise and import 2019 ILR files
  • PICS Main: ILR PDFs have been updated for 2019.
  • PICS Main: The new Learning Start Date postcode field is now available for use in CSV/PDF imports and custom FCA forms.

New Features

  • Claims and Profiles: The Funding Summary Report from within the Funding Calculator now breaks down funding by Source Of Funding to aide in identifying funding for devolved areas.
  • Claims and Profiles: The Funding Summary report and Calculation Details report from within the Funding Calculator now displays the Source Of Funding for each record.
  • eAssessor: Attachments uploaded during a learning objective scan are now shown on the evidence tab within an individual scope details page of the learner delivery plan.


  • AdHoc: Course Session Output can now be limited to the selection criteria
  • AdHoc: Selection Criteria: Applicant Site and Learner Contract have been added
    Output: Opportunity Category 3 & 4 have been added
  • AdHoc: The option to Hide “Dormant” status UDFs now includes “Retired”
  • Claims and Profiles: The FM36 Funding calculator was not looking at the original start date at an employer if there were subsequent employment records for the same employer. Now fixed.
  • eAssessor, eDashboard: Employer and Employer Head Office (HO) are now included as columns in the Trainee List Widgets.
  • Form Capture App: More improvements to the syncing process on Android and iOS
  • Form Capture App: Added the ability to request a pre-populated applicant sign up form from the web service in FCA for Android and iOS.
  • PICS Main: The date of the first ILR Employment Status record can now be edited and is validated in relation to the Episode Original Start Date
  • PICS Main: LARS v6.0.0 : 22 Jul 2019 and ORGANISATION v3.0.0 01 Aug 2019 are now available in PICS.
  • REST API: Details about Basic Skills Literacy, Numeracy, ICT, and ESOL will now be returned from GET Trainees requests to the REST API.
  • REST API: Six new endpoints have been added to Applicants in the REST-API for managing Prior Qualifications. These enable the ability to get all Prior Quals linked to an Applicant, get a specific Prior Qual, add a new Prior Qual to an Applicant, update a specific Prior Qual, and delete a specific Prior Qual.

Data Patches
These are changes to the PICS Database structure to support future features. When they are available they will be announced as New Features or Improvements in the relevant Release Notes.

  • PICS Main: Many year specific fields for 2011 and before have been removed from Trainee; including Episode A70, Pre 2009 FundOrgs and Consortia
  • PICS Main: Many year specific fields for 2011 and before have been removed from pcLSCVQ & pcPrgAim; including Co-financing fields from 2008 and before

Bug Fixes

  • AdHoc: Output of Evidence Signature fields was not working. Now fixed.
  • Form Capture App: The word FORMTEXT was sometimes being inserted into the merge document when using Form Capture App for Android or iOS. Now fixed.
  • Form Capture App: Multiple Items from a List questions were not remembering selected answers if no codes where included in the form design. Now fixed.
    Qualification Plan drop down answers were not being set correctly. Now fixed.
    “Changed Employment Status – Employer” questions were not auto filling related employer bookmarks. Now fixed.
  • PICS Main: In a scenario where more than one episode for a learner in PICS has been uploaded to Smart Assessor, it was possible that new reviews coming back from Smart Assessor could be linked to the wrong episode. We have improved how we check for the most recent episode and add any new reviews to the most recent episode.
  • PICS Main: The “Restore…” button from the Data Folder Selection screen would throw an exception if the selected folder is empty. Now fixed.
  • Reporting: The Analysis Report would show an “Index Out Of Bounds” error when changing the analysis options for “Frwk / Std code”. Now fixed.
  • Reporting: Archived organisations would not be shown in the Organisation report, even when the “Archived” option was ticked. Now fixed.
  • REST API: There was an issue with Activities which could not be found returning a 400 Bad Request status code in the REST-API. Activities which cannot be found will now return a 404 Not Found status code.