New Features

  • Form Capture App, SOAP Service: It is now possible to stop FCA from downloading reviews dependant on the Learner’s ePortfolio type.
    The setting is “Do not download for Learners with these Portfolio types”.
    The SOAP Service must be updated at the same time.


  • AdHoc: A number of improvements have been made:
    There was an issue where reporting on “Link GUID” for Achievements would cause an error. Now fixed.
    “Company” selection has been renamed to “Company Head Office”.
    It is now possible to output contact details and preferences for Applicants and Trainees under Course Manager Enrolments.
    It is now possible to output the Region and LA codes and names for a Trainee’s address.

  • Claims and Profiles: Budget Manager now allows profiling and projections for 16-18 and 19+ age bands for FM36 Apprenticeships by default. If you require the 24+ Age Band for FM36 Apprenticeships please enable the “Show 24+ projections for FM36 Apprenticeships in Budget Manager” in PICS Configuration Settings on the “Claims / Profiles” tab.
  • CRM and Applicants: A new option has been added to PICS Config: “Validate that activities fall within working hours of 07:00-19:00”. When checked, you will receive a warning when setting either the start or end time of an activity outside of those hours. This option is enabled by default.
  • CRM and Applicants, Hosting, PICS Main: It is now possible to force new PICS user accounts in hosted copies of PICS to have a link to a hosting user account.
  • CRM and Applicants, PICS Main: It is now possible to prompt users to link their PICS user accounts to their Hosting user accounts when they log into PICS or CRM.
  • eApply: It is now possible to set different file uploads and linked UDFs to each form in eApply.
  • eApply: It is now possible to set custom field validation rules, and custom validation messages on text fields in eApply.
  • eAssessor, eRecruit: “Documents / Notes” in eAssessor and “Attachment & Notes” eRecruit will now default to the same ordering as ILP Notes. This ordering can be set in Base Data Maintenance.
  • Form Capture App: FCA for iOS/Android now keeps a log of errors and form synchronisation in the local application database.
  • Form Capture App: FCA for iOS/Android now has the ability to export the local database directly to Pellcomp when needed.
  • Imports and Exports: The ILR Importer would not fully import data for a learner if an error was encountered during a re-index. Now fixed.
  • PICS Main: Error messages relating to “PICS Cannot Run.” when attempting to start PICS will now time out and PICS will automatically close after 60 seconds.
  • PICS Main: It is now possible to configure which type of review to import Smart Assessor Sessions to. It is also possible to choose not to import some session types.
  • PICS Main: The Single Learner Funding screen for FM36 Apprentices has been updated to show further information. Full information can be found at
  • Reporting: The Achievement Rates report has a new “Only inc. latest year in brkdn” option which will restrict the breakdown tab to only show programmes or aims where the overall or expected end (timely) year is in the latest year of the report.

Data Patches
These are changes to the PICS Database structure to support future features. When they are available they will be announced as New Features or Improvements in the relevant Release Notes.

  • PICS Main: Field added for ILR Planned Hours in Programme Aims

Bug Fixes

  • eDashboard: Clicking Save on the User Defined Pivot Chart Extended settings popup wouldn’t respond. Now fixed.
  • Form Capture App: There was a bug that caused some submitted organisation activities to be displayed as forms in FCM. Now fixed.
  • PICS Main: There was an issue where the READONLY user would be unable to access the FIS or LARS database after an update. Now fixed.
  • PICS Main: The HE Data button was not appearing for Prescribed HE aims on the ILR Component Aims tab of the ILR when using a custom aim reference. Now fixed.
  • Reporting: There was an issue where the “User Cohorts limits applied to Reports” setting in PICS Configuration wouldn’t work for the Achievements Rate Report. Now fixed.