New Features

  • eAssessor: It is now possible to define a “links page” for learner logins. This can be used to provide useful links to third party resources for your learners.
  • PICS Main: PICS now allows files up to 512MB to be stored. To enable this you must set the “Max File Size (MB, max 512)” configuration setting and ensure your eFileStore installation is up to date.
  • PICS Main: Onefile Interface: There is a new config setting to select “Send Additional Officer for OneFile learners”. Defaulted to “Not Set”, you can now select any one of the remaining 4 “Main Officers” from the learner’s additional tab to be included along with the main officer when updating or enrolling learners to Onefile.
  • PICS Main: A new extract of the OfQual register is available – taken 02/10/2018
  • Reporting: The Occupancy Report has a new Optional Output “Opportunity Details” which will output learners’ linked Opportunity’s Title, Organisation and Owner details.
  • Reporting: The Learner Status Report has a new Optional Output “Opportunity Details” which will output learners’ linked Opportunity’s Title, Organisation and Owner details.
  • REST API: Added the ability to reset user passwords via REST. Requires supervisor permission.


  • AdHoc: Selection by and Output of File Attachments has been added to Learners, Applicants, Officers, CRM Activities, Vacancies and Opportunities.
  • CRM and Applicants: Action Plan activities can now be scheduled against a customer as part of running an Activity Plan.
  • CRM and Applicants, eEmploy, eRecruit: You can now force the instant SMS or Email buttons to create a CRM activity for an audit trail. This activity can then be sent. The PICS configuration options, “Send Email buttons create activity records” and “Send SMS buttons create activity records”, are located in the CRM section.
  • CRM and Applicants, eRecruit: The colour coding of records by System Status is now consistent for Activities, Applicants, Officers, Organisations and Vacancies. Anonymised records are hidden by default
  • eAssessor: We now display a column in the Contact Hours list to indicate if the learner has signed the contact hours record.
  • eRecruit: Company Head Office is now shown as a link on the Company search results page
  • eRecruit: Company Head Office can now be edited.
  • Form Capture App: iOS and Android versions have had Activity support greatly improved to match the windows version. This includes Destination and Progression support and Learner Change Request support.
  • Imports and Exports: When exporting RUI and PMC values in 2018/19 if there are a mixture of old (opt out) and new (opt in) values, only the new values are sent. This is done to stop ContPrefType_04 and ContPrefType_05 rule violations.
  • PICS Main: The LRS PLR import to Prior Qualifications now ignores grade codes where the grade is “9999999999”, which is a code which represents “not applicable” on LRS participation records.
  • Reporting: Three new fields have been added to the occupancy report; Withheld, Original ACT and Current ACT.
  • PICS Main: LARS v6.0.0 : 8 Oct 2018 is now available in PICS.

Data Patches
These are changes to the PICS Database structure to support future features. When they are available they will be announced as New Features or Improvements in the relevant Release Notes.

  • PICS Main: Add a new table “pcESFAProfFund” to cache funding data calculated in Learner Funding Status reports.
  • PICS Main: A new table “pcUserPerms” has been added for future storage of User Permissions
  • PICS Main: New field added to record delivery target for a learner, “DELIVTARGETID”.

Bug Fixes

  • CRM and Applicants: Adding New Vacancy Matching Categories was not working correctly if they were not added in alphabetical order. Now fixed.
  • CRM and Applicants: Imported and Checked Learners could not be edited in CRM. Now fixed.
  • eAdmin: There was a bug causing an error when trying to save a search filter with no from and to dates. Now fixed.
  • eAssessor: There was an issue where the Total Credits and Total GLH preview would not be calculated correctly when adding units to a Learner’s Qualification. Now Fixed.
  • eEmploy: Transferring PRaP customers did not validate milestones with blank dates correctly. Now fixed.
  • eRecruit: Sending messages from eRecruit using a Text Anywhere account would report an error regardless of whether the message was successfully sent. Now fixed.
  • PICS Main: There was an issue where missing links between Contracts and Consortia would cause the consortium export to fail. We now show a warning when this is the case.
  • Reporting: The Learner Status Report now displays “Core Aim” in the Aim Type column for FM25 Core Aims.