New Features

  • AdHoc: Aim Expected End Date has been added to the Applicant Details output page.
  • Reporting: The Achievement Rates reports can now produce reports conforming to the 2017 ESFA QAR dataset methodologies.
  • REST API: It is now possible to get your PICS Messages inbox
  • REST API: It is now possible to send PICS Messages


  • AdHoc: System Users: Selection and Output of logged changes and actions has been added
  • AdHoc: Missing learner programme fields have been added to the learner details output for Welsh providers.
  • AdHoc: Assorted improvements:
    New output option has been added for Contact Hours Notes.
    New Selection has been added for Framework Certificate Applied for Dates.
    There was also an issue where selecting Placement/Employer fields for learner Status / Qualification / Assessment would cause an error. Now fixed.
  • CRM and Applicants, eEmploy, eRecruit, PICS Main: Status Workflow transition validation rules can now be set to “Warning” and “Information” severity levels.
  • eAssessor: Validation for achievement is now compared to the Original Start date of the learner, rather than the current episode start date.
  • eEmploy: Client IP is no longer visible in the footers of eEmploy.
  • Form Capture App, PICS Main: Problems with forms created from Approved Preliminary learner forms have been resolved.
    Windows FCA.
    A button has been added to the tools menu to allow specific forms to be deleted from the local database.
  • Form Capture App, SOAP Service: It is now possible to view / edit an organisation’s contact preferences from within Form Capture App for Desktop, Android, and iOS.
  • Imports and Exports, PICS Main: The Employment Status Details against an FM36 Apprentice’s ILR record now allows data capture of an Agreement ID. These can be defined against the Employer’s Organisation record’s Contract Agreements.
  • PICS Main: When uploading PICS learners to SmartAssessor, those who are suspended will be uploaded into SmartAssessor as suspended.
  • PICS Main: Added a config option on the Work Programme tab to remove district list filtering for JCP fund organisations.
  • PICS Main: A new Aim Type has been added to Qualification Plans called “Non Funding Body (Tracking only)”. Aims added using this Aim Type will appear on the Achievements –> Tracking screen, but will not appear on the ILR and will not be included in an export.
  • PICS Main: LARS v5.0.0 : 20 June 2018, ORGANISATION v3.0.0 : 28 June 2018 have been added to PICS.
  • Reporting: A new feature is now available in scheduled reports that allows you to select and run multiple reports.
  • SOAP Service: Improved the error message shown when eFileStore server cannot be reached.

Data Patches
These are changes to the PICS Database structure to support future features. When they are available they will be announced as New Features or Improvements in the relevant Release Notes.

  • PICS Main: Annual Basedata for ESFA, Wales and Private Training Groups will be rolled on or after 10th July 2018

Bug Fixes

  • AdHoc: There was an issue with UDF answers showing up when outputting Survey answers. Now fixed.
  • Claims and Profiles: Trailblazer learners were not generating any claim items during the calculation process. Now fixed.
  • Claims and Profiles: PICS was incorrectly paying achievements for outcomes set as “8 – Not yet known”. Now fixed.
  • Course Manager, eTutor, PICS Main: Course enrolments without a planned end date would not show in the single learner attendance print. Now fixed.
  • CRM and Applicants: The applicant SLC loan importer now looks at the application ID when determining which offer to update when there are multiple loans with the same details for an applicant.
  • eAdmin: Employer Incentive payments were not shown on the Learner Details screen. Now fixed.
  • PICS Main: “NVQ” items on the trainee summary screen have been relabelled to “Main Aim”. There was an issue with “NVQ Reported” and “Framework Reported” items within the trainee summary screen not being displayed. Now fixed.
  • PICS Main: Generating an ILP document could result in an error if the user had previously left the ILP section for that learner. Now fixed.
  • Reporting: Activities report for applicants, officers and learners was reporting on deleted activities. Now fixed.