Spaces on the webinar are limited but we will be making the webinar available afterwards. Time is also limited so we may not be able to answer all questions, but please do ask and we will do our best to get through as many of them as possible.
With P11 behind us and the year-end rapidly approaching, you’re probably starting to think about how to handle the change of contract year in PICS. The good news is that this is a year of minimal change and, as usual, PICS takes care of most work for you.
A new version of PICS, 15.20, is due for release on 14th August and will include the ILR data migration and 2018/19 functionality – we’ll send out full details nearer the time but here are the highlights.
ILR Migration. PICS 15.20 migrates your ILR data to the new year format. No need to ‘close down’ learner records and transfer them to the new year – in PICS the same record just carries over. You may need to update 2017/18 carry-over learners with new fields/values for 2018/19.
Starts and leavers after 31/07/2018. You can enter these before upgrading to version 15.20 to avoid backlogs but you should be familiar with the new year ILR requirements. The 2018/19 ILR fields and values will be availablein the version of PICS 15.10 due for release on17th July; however, some final validation checks may be outstanding until version 15.20 is released so you may prefer to wait until then.
Starts and leavers before 01/08/2018. It is easier to enter as many of these as possible before upgrading to 15.20. You can still enter them afterwards but it takes longer as you’ll need to complete the historic fields manually.
ILR submissions 2017/18. Your final submission for this must be completed by 18th October 2018 – after this date the Hub will be closed for 2017/18 and no further uploads are possible.
ILR submissions 2018/19. You will need to upgrade to 15.20 for this facility, and you’ll be asked which year you want to work on when you go to export.
Annual Contract Data. This has now been rolled forward for the new contract year. Any alterations or additions you make now need to be done in both 2017/18 and 2018/19 areas of Annual contract data, where applicable.
Further information: We’ll make further blog posts in the coming weeks. This online help page will be updated with links and basic details. We also recommend you to read the ILR documentation from ESFA, especially the ILR Specification and Provider Support Manual.
We have the last few places still up for grabs, for our reports training event. This is a great event to get to grips with the array of inbuilt reports that PICS offers. These inbuilt reports can be far quicker to use than creating whole reports in AdHoc, or having to constantly manipulate data outside of PICS.
PICS has many standard reports for your company. At this hands-on training event you will learn how to produce lists of learners and aggregated MI, track funding and progression, identify forthcoming or overdue events and more. The full-day course is led by an experienced Pellcomp trainer – you will need to bring a laptop onto which training software and data can be installed.
In a couple of weeks’ time, we’ll be releasing a significant visual change to the navigation of our web applications. Currently a lot of the main navigation is across the top of the page, which causes limitations as our applications grow and we need to add extra navigational elements. To address this, we’ll soon be changing all our web applications to have the main navigation going down the left-hand side of the page.
We’re also taking this opportunity to ensure the main navigation is consistent across our range of web applications in order to benefit those who use more than one.
Although these changes will bring benefits, we’re conscious that any change can cause additional burden on day-to-day working or result in additional work to update training material. To minimise this, we’re giving you advance warning of the change going out in the week commencing 12th March. If your require further information in order to update your internal documentation before the release date, please contact us.
The videos from our recent Apprenticeship Reforms webinars are now available online as a free, interactive course. This is a taster of things to come from our training team as we work to improve the training material available to you. This free course gives you the chance to see our recent webinar series if you weren’t able to attend them, or is an ideal opportunity to recap on them if you did.
To access the course you will need to have an account on the Pellcomp Website. Once logged in you can register for the course using the link below.
Thank you to all that attended our User Group for making the day a success. Thank you also for all those that subsequently filled in our feedback survey, this really does help us continually improve what we deliver and how.
There was information to be gained in lots of areas on the day, be that an insight into the industry more widely, a helping hand with PICS or a look at some of the exciting newer features. To help back this up we have made our handouts and a video from the day available in the document library on our website.