The next instalment of our Blogcast is now available to view, highlighting selected recent changes to PICS including how to update your Apprenticeship qualification plans for the new 5% employer contribution.
The introductory offer price for our online training course, Preparing for Ofsted, is nearly at an end. On Monday 1st April the price will return to the normal price of £150 instead of £75. Access to the course lasts 3 months, so don’t worry if you haven’t got time to go through it right now, you can purchase today and come back to it later while still saving a bit of money.
We are pleased to announce the release of our new Preparing for Ofsted online course. This course will help you to understand how best to use PICS to support you both before and during an Ofsted inspection.
The course includes a series of lessons using videos, documentation and other resources to support your learning experience. Each registration on the course lasts for 3 months, giving you plenty of time to make good use of the content.
To mark the release, our new course will be offered half price, at just £75, until the end of March.
Our Winter Workshops are back. These smaller and more relaxed user groups give a choice of sessions to attend with an opportunity to talk to both Pellcomp staff and other PICS users in the industry. This year, the topics covered will be based around Apprenticeships, from ILR and PICS processing to Standards recording and tracking. We will be giving tips of general use and reporting, looking at data sharing integration options you have in PICS, and taking a look at the applicant onboarding processes we have to offer.
Seats are limited, so the booking is restricted to 2 people per company, book now to avoid disappointment. Further details of the sessions breakdown will follow. We are holding one event in Leeds and the other in a new location of Stratford – London.
Due to ongoing issues with the reports produced by the EFSA, the 2017-18 contract year reconciler is still not working. At this point there does not seem to be any chance the issues will be fixed and therefore we are sorry to say that the 2017-18 reconciler will not be available in PICS for final reconciliation before the year closes.
We are very keen to get the current year FM36 reconciler working as soon as we can and supply you with this tool once again. To do this we really need examples of the reports to check as many different scenarios as possible. This will allow us to get a good understanding of how the reports are showing the figures. Please contact the Support team if you are able to help provide us with these reports.
Spaces on the webinar are limited but we will be making the webinar available afterwards. Time is also limited so we may not be able to answer all questions, but please do ask and we will do our best to get through as many of them as possible.
With P11 behind us and the year-end rapidly approaching, you’re probably starting to think about how to handle the change of contract year in PICS. The good news is that this is a year of minimal change and, as usual, PICS takes care of most work for you.
A new version of PICS, 15.20, is due for release on 14th August and will include the ILR data migration and 2018/19 functionality – we’ll send out full details nearer the time but here are the highlights.
ILR Migration. PICS 15.20 migrates your ILR data to the new year format. No need to ‘close down’ learner records and transfer them to the new year – in PICS the same record just carries over. You may need to update 2017/18 carry-over learners with new fields/values for 2018/19.
Starts and leavers after 31/07/2018. You can enter these before upgrading to version 15.20 to avoid backlogs but you should be familiar with the new year ILR requirements. The 2018/19 ILR fields and values will be availablein the version of PICS 15.10 due for release on17th July; however, some final validation checks may be outstanding until version 15.20 is released so you may prefer to wait until then.
Starts and leavers before 01/08/2018. It is easier to enter as many of these as possible before upgrading to 15.20. You can still enter them afterwards but it takes longer as you’ll need to complete the historic fields manually.
ILR submissions 2017/18. Your final submission for this must be completed by 18th October 2018 – after this date the Hub will be closed for 2017/18 and no further uploads are possible.
ILR submissions 2018/19. You will need to upgrade to 15.20 for this facility, and you’ll be asked which year you want to work on when you go to export.
Annual Contract Data. This has now been rolled forward for the new contract year. Any alterations or additions you make now need to be done in both 2017/18 and 2018/19 areas of Annual contract data, where applicable.
Further information: We’ll make further blog posts in the coming weeks. This online help page will be updated with links and basic details. We also recommend you to read the ILR documentation from ESFA, especially the ILR Specification and Provider Support Manual.